christophepaluku

AVSI FOUNDATION 05/15/2024 - 09/02/2024

MANAGER ADMINISTRATION ET RESSOIRCES HUMAINES

Support the finance, operations and technical teams as required Work closely with the HR /Operations and Logistics/Finance Specialists to provide operational support to all project activities. Maintain project files and assist with office management Information Management –maintain office filing systems; maintain library resources; take, prepare, and distribute minutes from meetings. Meeting, Travel, and Schedule Management – assist the Logistician and Office & HR Manager to manage these office functions Support procurement actions of office supplies and materials (eg, for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office. Conference and Workshop Coordination – Coordinate as needed with the CLA & Comms Advisor and Capacity Building and Training Advisor to ensure smooth preparation and running of conferences and workshops Assist staff with overflow work including word processing, data entry and internet research tasks. Route messages and information to appropriate individuals, paying particular attention to channeling communications to other project offices. Manage courier and deliveries to the office in a timely manner Oversee bookings of office space and arrange for related needs Ensure the implementation of recommendations made by audit missions. Manage the office's Petty Cash and ensure data entry. Ensures that invoices and payments have been processed correctly. The tasks outlined above are indicative, but not exhaustive for the roles and other tasks may be assigned by supervisor,